Problems with online cash registers: what freelancers need to know before July 1, 2018?

Since July 1, 2018, Russian freelancers providing services within the framework of self-employment and using cash registers have faced the need to transition to new online cash registers. In this regard, many questions and potential problems arise, which are important to consider. This transition is part of a large-scale reform aimed at improving control over financial transactions and reducing the shadow circulation of money.To successfully adapt to the changes, freelancers should consider the following important points:1. Understanding legislative requirementsAccording to Federal Law No. 54-FZ, from July 1, 2018, many entrepreneurs and self-employed citizens are required to use cash registers connected to the internet, transmitting sales data to the Federal Tax Service (FTS) in real-time. This requirement applies to everyone who accepts cash or electronic payments.2. Choosing the right online cash registerThere are many models of online cash registers, and choosing the right one can be a challenging task. It is important to select a device that meets all your requirements and complies with legislative standards. Selection criteria include cost, functionality, integration possibilities with other systems, and availability of technical support.3. Questions of integration with used softwareFreelancers need to check if the new cash register is compatible with the programs and services they use in their activities. This may include, for example, accounting applications or CRM systems. Sometimes updating the current software or finding alternative solutions may be necessary.4. Proper setup and testingBefore going "live", it is important to ensure that the cash register works correctly and without failures. Test all functionalities, conduct test purchases, ensure the correct transmission of data to the Data Fiscal Operator (DFO) and its timely sending to the FTS. Setup and testing can help avoid unpleasant surprises in the working process.5. Training and adaptation to new technologiesUsing online cash registers requires certain knowledge and skills. A training campaign might include not only reading documentation but also attending specialized courses or seminars, where practical advice and recommendations can be obtained.6. Financial aspects and tax benefitsMany freelancers may not know about the possibility of receiving tax deductions for the purchase of cash register equipment. This can help partially offset the costs of purchasing and implementing new technologies. Additionally, regular expenses for maintaining cash register equipment and DFO services should be considered.7. Preparedness for inspectionsWith the implementation of online cash registers, freelancers must be prepared for possible inspections by tax authorities. This may involve both scheduled visits and remote monitoring of operations. Good record-keeping and transparency of operations can help avoid troubles and sanctions.ConclusionThe transition to using online cash registers can present certain challenges and requires a careful approach. However, on the other hand, it opens up new opportunities for improving financial management and increasing business transparency. It is important to prepare in advance, study all nuances, and use all available resources for a successful adaptation to the new requirements.